Below is a brief description of this vacancy

This page outlines the vacancy and the key skills and responsibilities for the role.


Training Administration Officer

Greensborough, Australia

Reference: 6744545

  • Temporary Part Time Position (12-month Parental leave cover)
  • Competitive base salary of between $78,529.59 and $89,423.48 ($31,411.84 to $35,769.39 pro rata 0.4 EFT) per annum plus 11.5% super and 17.5% annual leave loading.
  • Flexible working arrangements available - balance life and work
  • Access to health and wellbeing initiatives and learning and development opportunities
  • Enjoy discounted gym memberships
  • Generous personal and carers leave
  • Customer First Focus - our community is central to all that we do
  • Position based in Eltham

Are you passionate about education and keen to make a real impact in the community? This dynamic role offers the opportunity to support the delivery of quality learning experiences while ensuring compliance with funding and reporting requirements. As the Training Administration Officer, you'll play a vital role in student enrolments, course administration and reporting. With a mix of customer service, data management, and process improvement, this position is perfect for someone who thrives in a fast-paced, people-focused environment.

What a typical day will look like;

  • Provide advice on Learn Local pre-accredited courses and support ACFE reporting and compliance.
  • Deliver specialist administrative support for pre-accredited training and fee-for-service short courses and the Living and Learning Team.
  • Administer and process student and participant information through the Student Management System, ensuring accurate enrolments, withdrawals, and data reporting.
  • Act as the first point of contact at Reception, delivering exceptional customer service.
  • Support continuous improvement initiatives to enhance team operations.
  • Interpret and apply funding and reporting requirements for Pre-Accredited Training and other grants.
  • Ensure compliance with funding contracts and regulatory obligations.

What you will bring to the role;

  • Experience in business support and administration within a Learn Local organisation or Neighbourhood House.
  • Experience, knowledge and commitment to deliver best practice in customer service, preferably in a learning environment.
  • Experience in office administration.

Why should you join us? Because we're at the top of our game!

We secured sixth place in the prestigious 2023 AFR BOSS Best Places to Work List in the Government, Education and Not-for-Profit category. And guess what? We were the ONLY local government organisation to receive this recognition among 700 others across Australia and New Zealand.

Our commitment to staff health and wellbeing is at the heart of everything we do, and here's why we made the list;

  • Stronger Together. An innovative work practice created by council to provide ongoing professional development support
  • Health and Wellbeing. Focus on ways of working and principles that support all employees
  • Mental Health First Aider Workforce. Designated Mental Health First Aiders appointed across the organisation, expanding our mental health and wellbeing offering even further

Be a part of a passionate, collaborative, and driven team who truly care about what we do, how we do it, and strive to make positive impacts within the community we serve. When working with us, you will feel supported through several different initiatives that focus on health and wellbeing, work-life balance, and professional development.

Want to know more?

Download the Position Description and contact Hilary Duns-McKay, Learning & Engagement Coordinator, during business hours on (03) 9433 3744 / 0477 986 140 if you have any questions. Please use the STAR method (Situation, Task, Action, Result) to answer the Key Selection Criteria questions in your application.

Applications close 10pm (AEDT), Sunday, 6 April 2025

Diverse. Supportive. Inclusive. Collaborative. Encouraging. Join Nillumbik Shire Council

Applications Close: 06 Apr 2025

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  • About us

    We achieve extraordinary outcomes for our community - Find out more here!

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    If you have any further inquiries or are experiencing an issue, please do not hesitate to get in contact with us.

We hire talented and dedicated individuals for a wide range of positions who support the community, councillors, volunteers and each other.

Nillumbik Shire Council has been awarded sixth place out of over 700 organisations in the 2023 Australian Financial Review / BOSS Magazine Best Places to Work Awards in the Government, Education and Not-for-Profit category. We are always looking for new talent to join our team and are committed to providing a safe working environment that embraces and values child safety, diversity and inclusion.

Further information about pay rates are outlined in our Enterprise Agreement:

·         Nillumbik Shire Council Enterprise Agreement

For information regarding casual employment opportunities at Nillumbik, please see ‘Other Opportunities’ or to find out more about the services provided at Nillumbik Shire Council, click here

Please note: 

  • Vacancies listed with ‘Internal applicants only’ are only open to employees currently working at Nillumbik to apply. Interviews may be conducted via video conferencing (e.g. MS Teams)
  • Applicants requiring adjustments - With one in five Australians identifying as having a disability, Council is committed to providing the best possible experience for everyone, regardless of their ability. Position descriptions can be provided in an alternative format, by request. If an applicant needs any support or reasonable adjustments at any stage during the recruitment process, they can contact Human Resources via HRmail@nillumbik.vic.gov.au or on 9433 3111. Applicants being offered an interview with Council are encouraged to advise if any adjustments are required to support them during the interview process.
  • Nillumbik Shire Council is committed to equal employment opportunity and encourages applications from people with disability, First Nations people and gender diverse people. Applicants will be considered based on merit as per relevant skills, qualifications, and experience. We are committed to providing a safe working environment that embraces and values child safety, diversity and inclusion.